From 400 Contracts a Year to a 10-Year Strategic Asset: How Minoryx Therapeutics Built Its Contract Intelligence Foundation

A 30-person Barcelona biotech replaced manual contract management with structured, queryable institutional knowledge - cutting retrieval time by up to 95% and laying the groundwork for its next phase of growth.

Minoryx Therapeutics is a Barcelona-based biotech with a mission that matters. Its 30-person team is developing therapies for orphan and rare neurological diseases, including conditions that affect a small fraction of the global population but carry an outsized burden for the families living with them. With several licensing agreements already generating revenue, Minoryx is navigating the exciting transition from R&D organisation to commercial enterprise.

As the pipeline advances, so does operational scale. Behind the science, the trials, the partnerships, and the regulatory negotiations, sits a growing portfolio of contracts: Master Service Agreements, Statements of Work, Non-Disclosure Agreements, Change Orders, and Amendments, spanning dozens of vendors and accumulating year after year.

Minoryx recognised that to keep pace with their ambitions, their contract management infrastructure needed to evolve in step with their business, and they turned to fileAI to make that happen.

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The Opportunity: Scaling Contract Operations for the Next Phase of Growth

Josep Roca i Camps, Finance Director and CFO, and Carlota Osado Sánchez, Financial Controller, set out to build a contract management process fit for a company entering its commercial phase, one that would support due diligence readiness, governance, and operational efficiency at scale.

The team identified five areas where a purpose-built solution could deliver meaningful value:

• A centralised, searchable repository of agreements with a single source of truth.
• Automated tracking of key dates ensuring proactive, systematic renewal management.
• Consistent, structured contract data to enable fast extraction of fields such as contract value, duration, and signatory status.
• Accelerated due diligence readiness to ensure contract data can be assembled quickly and confidently when partners or investors require it.
• Data security and sovereignty, to maintain control over sensitive licensing and vendor agreements through on-infrastructure storage.

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The fileAI Solution: Contract Management Intelligence, Built for Minoryx

After a thorough discovery and design process, fileAI implemented a contract management workflow built around Minoryx’s specific vendor relationships, contract types, and team structure.

Flexible ingestion across all formats

Minoryx contracts arrive in multiple formats, PDFs (scanned and digital), Word documents, Excel attachments, and image files. fileAI ingests all of them via drag-and-drop, with no reformatting, preprocessing, or specialist IT support required.

A folder structure that mirrors how Minoryx thinks

Contracts are automatically organised by vendor name, with the option to create study-level subfolders for vendors managing multiple engagements. A standardised naming convention including Vendor, Study, Contract Type, PO Number, and Date means that finding a specific agreement is a simple search away.

One schema across every contract type

Across MSAs, SOWs, NDAs, Amendments, and Change Orders, fileAI extracts a consistent core set of fields: vendor name, contract start and end date, total value, signatory status, contract type, and stamp codes. Dates are normalised to DD/MM/YYYY, and values to European currency format. Where a contract relies on a tacit renewal clause rather than an explicit end date, fileAI calculates the end date from context.

Automation and structured extraction are projected to reduce manual contract handling effort by 300–500+ hours per year, particularly during due diligence and audit seasons. 

Stamp-based coding for cross-contract analysis

Minoryx applies internal stamps and codes to contracts as part of their financial control process. fileAI reads these codes and maps them to specific columns in the reporting output, enabling filtered views and cost-centre analysis at a level of precision that was previously unavailable without manual aggregation.

Proactive renewal management

At the start of each month, fileAI automatically generates a bundled email listing every contract expiring within the next 30 days. Department directors receive targeted alerts tied to their specific vendor relationships. Termination windows and renewal notice periods are tracked as first-class fields within the system. Automated renewal alerts reduced the risk of missed notice periods and eliminated manual calendar tracking.

100% of tracked contracts now benefit from systematic renewal monitoring.

The fileAI Agent: live answers across the full repository

The fileAI Agent provides a natural-language interface that lets Josep and Carlota ask live questions across the entire contract repository, whether that is comparing the scope of a new Change Order against the original Work Order, or confirming whether a specific vendor’s billing is within contracted hours. What previously required a two-hour document review is now a conversation. fileAI has reduced contract retrieval and validation time by an estimated 80–95%.

Automatic download for data sovereignty

To address Minoryx’s data sovereignty requirements, fileAI supports automatic download of structured contract files, ensuring the team always maintains a copy of their contracts on internal infrastructure. fileAI acts as the intelligent layer on top, the platform where contracts are analysed, searched, and managed, while the underlying documents remain accessible and portable.

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The Results: A Foundation Built for Scale

Thanks to fileAI, the following goals were achieved:

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Looking Ahead: A Repository That Grows with the Company

Minoryx manages approximately 400 contracts per year, but fileAI is not just a tool for this year’s contracts. It is a cumulative, compounding asset. Over ten years, that means close to 4,000 long-form agreements: all searchable, all structured, all comparable. As Minoryx moves toward its next phase, whether additional licensing deals, a commercialisation partnership, or new investor milestones, that repository becomes a strategic foundation, not just an operational convenience.

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