Trusted by global enterprises across industries
From fashion boutiques to global food and beverage giants, retailers face the same pain: administrative chaos. Disorganized purchase orders, delivery receipts, and invoices create inventory errors, lost sales, and wasted staff time. When reconciliation breaks down, so does control—leading to stockouts, overstocks, shrinkage, and compliance headaches.
How we fix this
Any file, any format
We standardize invoice, purchase order, and receipt processing across vendors to end administrative chaos.
Real-time anomaly detection
We detect pricing, promotion, and compliance anomalies automatically, protecting margins and reducing risk.
Scaling operational efficiency
We automate returns, reconciliations, and POS syncs, boosting operational efficiency and customer experience.
"fileAI has streamlined our Accounts Payable across 50+ outlets, simplified three-way matching, and empowered our teams to work smarter. It’s been a key partner in driving operational excellence at scale."
How we orchestrate for Brick and Mortar
AI Data Capture
Extract and structure vendor invoices, receipts, purchase orders, and transaction records across multiple formats and store locations.
AI Data Preparation
Validate and cross-check pricing, inventory, and compliance data using enrichment, anomaly detection, and reference rules.
AI Workflow
Automate replenishment, returns, reconciliation, and cross-store operations with routing, exception handling, and synchronization across retail systems.
AI Data Capture
Delivery & Transfer Processing
Auto-capture SKU, quantity, and location from any receiving doc.
AI Data Capture
Return & Warranty Intake
Digitize return authorizations and warranty claims for immediate action.
AI Data Capture
Vendor Invoice Harmonization
Normalize supplier invoices in varied layouts for consistent AP workflows.
AI Data Preparation
Stock Accuracy Validation
Reconcile physical counts against system records, flagging variances.
AI Data Preparation
Pricing & Promo Checks
Verify promotional pricing across channels to prevent losses.
AI Data Preparation
Supplier Performance Scoring
Enrich vendor records with delivery reliability and quality metrics.
AI Workflow
Return Authorization
Route returns for approval, restocking, or credit issuance.
AI Workflow
Customer Service Escalation
Trigger service tickets assignment with full transaction context.
AI Workflow
Financial Reconciliation
Daily POS to accounting sync with exception reporting for discrepancies.
AI automation you can trust
Data security is a top priority for fileAI.
With SOC2 Type 2 compliance and ISO 270001 certification, you can trust fileAI’s robust security controls to protect your data and mitigate information security risks.
With SOC2 Type 2 compliance and ISO 270001 certification, you can trust fileAI’s robust security controls to protect your data and mitigate information security risks.
Trust Center
Whitepapers & Resources
See how brick-and-mortar businesses free up staff for customers with fileAI
Complete the form to schedule your live product demo with our team.
Learn how fileAI automates back-office tasks, improves inventory tracking, and helps your team focus on customer experience.
Learn how fileAI automates back-office tasks, improves inventory tracking, and helps your team focus on customer experience.
