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Purchase orders, invoices, and shipping documents arrive in countless formats, forcing manual processing that slows procurement and fulfillment. Critical inventory decisions are stalled because essential data is trapped in unstructured files that can’t be quickly analyzed.
How do we fix this?
Any file, any format
We process invoices, receipts, B/L, AWB, packing lists, and customs forms in any format or language—eliminating bottlenecks.
Automated reconciliation
We automate 3-way matching and delivery reconciliations to eliminate errors, reduce costs, and speed up operations.
Real-time supply chain visibility
We enrich shipment records with carrier updates, weather feeds, and tracking data, giving real-time supply chain visibility.
"We're extremely satisfied with how fileAI powers our end to end workflows with low human intervention."
How we orchestrate
AI Data Capture
Extract structured data from invoices, purchase orders, delivery receipts, and customs forms across formats, languages, and file types.
AI Data Preparation
Validate and reconcile shipment, inventory, and procurement data using AI schemas, enrichment, and cross-file checks for consistency.
AI Workflow
Streamline procurement, order-to-cash, and logistics processes through routing, matching, reconciliation, and exception handling across ERP and supply chain systems.
AI Data Capture
Multiformat PO & Invoice Capture
Instantly extract line-item details from PDFs, scans, and images.
AI Data Capture
Customs & Compliance Parsing
Auto-structure trade documents and certificates for faster clearances.
AI Data Capture
Proof-of-Delivery Ingestion
Parse delivery receipts, photos, and digital logs for accurate confirmations.
AI Data Preparation
Real-Time Inventory Reconciliation
Match receipts to POs and stock records, flagging discrepancies instantly.
AI Data Preparation
Cross-File Data Enrichment
Merge tracking updates, weather feeds, and carrier data into unified shipment records.
AI Data Preparation
Tariff & Tax Calculation
Auto-apply correct tariff codes and trade agreement benefits.
AI Workflow
End-to-End Order-to-Cash
Coordinate order intake, fulfillment, invoicing, and payment reconciliation.
AI Workflow
Automated Supplier Onboarding
Streamline qualification, contract setup, and document validation.
AI Workflow
Returns & Claims Handling
Automate return authorizations, refund workflows, and carrier notifications.
AI Data Capture
Use advanced AI OCR, zero-shot classification, and file-splitting to extract and structure data from handwritten, scanned, or multilingual insurance documents.
AI Data Capture
Claims Document Processing
Real-time extraction from photos, medical reports, and police files, cutting manual sorting from 48 hrs to seconds.
AI Data Capture
Policy Document Normalization
Convert handwritten applications and broker submissions into clean data fields, reducing manual entry by 80%.
AI Data Capture
Legacy Policy Digitalization
Transform decades of paper records into structured digital assets, clearing backlogs instantly.
AI Data Preparation
Apply validation, cross-file checks, enrichment, and referencing to normalize data, detect inconsistencies, and ensure regulatory compliance.
AI Data Preparation
Fraud Pattern Detection
Cross-check claims against historical fraud models and external databases, improving detection accuracy beyond manual reviews.
AI Data Preparation
Risk Assessment
Normalize risk metrics across teams and sources, ensuring consistent underwriting decisions.
AI Data Preparation
Compliance Validation
Auto-validate policy terms against current regulations, flagging missing disclosures before filings.
AI Workflow
Automate orchestration of claims and policy processes through routing, matching, reconciliation, reporting, and audit trail generation.
AI Workflow
End-to-End Claims Automation
Orchestrate document intake, approval routing, and payment authorizations in a single touchless workflow.
AI Workflow
Loss Run Management
Cross-reference updated loss run insights and contract obligations to identify coverage gaps and inform negotiations.
AI Workflow
Underwriting Data Enrichment
Integrate third-party data sources and internal policy history to prefill applications and reduce manual data gathering.
AI automation you can trust
Data security is a top priority for fileAI.
With SOC2 Type 2 compliance and ISO 270001 certification, you can trust fileAI’s robust security controls to protect your data and mitigate information security risks.
With SOC2 Type 2 compliance and ISO 270001 certification, you can trust fileAI’s robust security controls to protect your data and mitigate information security risks.
Trust Center
Explore Insurance AI Resources
See how leading insurers streamline operations with fileAI
Complete the form to schedule your live demo.
See how fileAI automates claims intake, policy matching, fraud checks, and final approvals — all the way through to payment and dashboards.
See how fileAI automates claims intake, policy matching, fraud checks, and final approvals — all the way through to payment and dashboards.
